Gyms & Studios

MEMBERSHIP POLICIES
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MEMBERSHIP TERMS & CONDITIONS
For the membership term August 1, 2018-July 31, 2019

ALL MEMBERS
All USASF members must comply with the USASF SafeSport Code and the policies of the U.S. Center for SafeSport

EVENT PRODUCER & AFFILIATE
Event producer and affiliate members are bound to the terms and conditions of their company member agreement, theProfessional Responsibility Code (PRC) and the USASF SafeSport Code.

COACH, ATHLETE, & AUXILIARY (PERSONNEL)
The Professional Responsibility Code establishes written principles that guide the conduct of all USASF members insituations that have Professional ethical implications. The PRC is offered to confirm to all USASF members the intent andwill of the USASF leadership to safeguard the best interests of All Star. The PRC demands USASF members conductthemselves professionally and responsibly at all times. These acts of Professional Responsibility are outlined for thepurposes of maintaining the integrity and legitimacy of All Star, as well as safeguarding the children that participate.

ALL STAR PROGRAM & PROGRAM OWNER(S)
When a new program joins or an existing program renews their members for the current membership term, they areasked to accept the Terms and Conditions of Membership listed below:

Accepting the terms of and following USASF Professional Responsibility Code

The Professional Responsibility Code establishes written principles that guide the conduct of all USASF members insituations that have Professional ethical implications. The PRC is offered to confirm to all USASF members the intent andwill of the USASF leadership to safeguard the best interests of All Star. The PRC demands USASF members conductthemselves professionally and responsibly at all times. These acts of Professional Responsibility are outlined for thepurposes of maintaining the integrity and legitimacy of All Star, as well as safeguarding the children that participate.

Adopting the USASF recommended policy or uploading a Program specific policy for:

POLICY 1: Athlete Sexual Abuse Prevention
The safety and welfare of the All Star athlete must be at the forefront of all programming considerations. The USASFrequires that all member Programs have clear, written guidelines that prohibit adults who have contact with minorsfrom engaging in conduct that is either inappropriate and/or illegal.The USASF has adapted the Positive Coaching Alliance to provide an applicable policy and protocol. This policy will bethe default Athlete Sexual Abuse Prevention Policy for all member programs. Members may choose to adopt andimplement the USASF’s default policy or implement their own. If a member program creates its own Athlete SexualAbuse Prevention Policy, the default policy will no longer apply. A program may implement a policy that is morerestrictive than USASF recommended policy. It may not be less restrictive.

POLICY 2: Electronic Communication
The USASF recognizes the need to address the prevalence of inappropriate messaging between adults affiliated with aUSASF Member program and athletes via email, texting, and social media.

The USASF requires all member Programs to implement a clear and concise policy regarding Electronic Communication.It is evident that electronic communication has significant positive benefits, but we must address the availability it yields for an adult with bad intentions to breach an athlete’s rights of privacy and their physical and emotional safety. In orderto fully protect the athlete members we serve, a clear policy and written expectations about using electroniccommunications must be available and implemented by every USASF Program Member.

The USASF has provided a model policy to be reviewed and agreed to by athletes, parents, coaches and other adultsaffiliated with the program in order to help members who are unable to create their own written electroniccommunication policy. The model policy provided by the USASF will be the default electronic communication policy of all member Programs. Members may choose to adopt and implement the USASF’s default policy or implement their own.

If a member program creates its own electronic communication policy, the default policy will no longer apply. Aprogram may implement a policy that is more restrictive than the USASF recommended policy. It may not be lessrestrictive.

POLICY 3: ADDRESSING BULLYING
USASF member programs are required to have an action plan to address bullying. The plan must be reviewed with andagreed to by all athletes and adults affiliated with the member Program. The USASF has created a model plan that willbecome the default policy for all member programs. Members may choose to adopt and implement the USASF’s defaultpolicy or implement their own. If a member program creates its own Addressing Bullying policy, the default policy willno longer apply. A program may implement a policy that is more restrictive than USASF recommended policy. It maynot be less restrictive.

Regardless of the policy a member Program chooses to implement, the program will be expected to implement thepolicies when reports of bullying are made​.

Agreeing to Provide Proof of Insurance:

A program must provide proof of (and maintain) current commercial general liability insurance that includes, at aminimum, participant legal liability and participant excess accident medical insurance. This may be a single policy orindividual policies. All locations must be covered. This must be uploaded to the Program Profile for a program to beeligible to compete at a USASF sanctioned event.


USASF SANCTIONED EVENT & WARM-UP ROOM REQUIREMENTS FOR 2018-2019
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GYM INSURANCE
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Valued Members are finally receiving reward for their prudent practice! USASF wants to thank Insight Risk Management for fighting for our all-stars and their insurance coverage and cost.

Valued Members are finally receiving reward for their prudent practice! USASF wants to thank Insight Risk Management for fighting for our all-stars and their insurance coverage and cost.

Lynn Kulbeth
Insight Risk Management, LLC
Address
7200 Goodlett Farms Parkway
Cordova, TN 38016
Phone: 901-278-5375
Fax: 901-278-2635
Email: lkulbeth@irmllc.com

Brooke McFadden
Insight Risk Management, LLC
Address
7200 Goodlett Farms Parkway
Cordova, TN 38016
Phone: 901-278-5375
Fax: 901-278-2635
Email: bmcfadden@irmllc.com


We look forward to receiving the information and working with you during the upcoming coverage term. You may contact the insurance office at 901-278-5375 if you have any questions regarding the enclosed materials.

Start Application Process

Please note that our office has moved to 7200 Goodlett Farms Parkway, Cordova, TN 38016

Please advise this policy is specifically designed to meet the needs of U.S. based USASF cheer gym facilities dedicated to the instruction and excluded under the policy. If you have other ongoing activities, please contact Menard gates and Mathis for the appropriate coverage. this policy does not provide coverage for injury to employees. Contact us for state specific workers compensation coverage if desired. Coverage for transportation of athletes/participants is not provided under this program.


GYM CERTIFICATION
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The Gym Certification Program recognizes member all star programs who meet the minimum requirements for accreditation as it pertains to standard of care in their All Star program.

REQUIREMENTS
To qualify for the Gym Certification Program the following requirements must be met:
Click on the sections below to view the information

USASF Member Organization Profile
The organization must:
  • Have current membership (unexpired)
  • Profile must be complete and current. This includes all fields completed and current insurance certificate uploaded as well as program classification selected.
Green Light Status Background Checks for ALL Staff Members
Any and all persons, 18 and older, affiliated with your all star program who may come in contact with all star participants are required to have background check through the National Council for Safety Initiatives (NCSI). This includes both employees and volunteers in such positions as: owners, program directors, coaches, administrative and office staff, team "mom's" or team managers, trainers, etc. Once the NCSI returns a Green Light determination for all employees and volunteers, you have met this requirement and may proceed with the application.

For more information on the background check process click here.

Coach Credentials

  • All coaches must successfully complete the Baseline Credentialing Requirements (3 ASEP courses plus the PCA: Double Goal Coach ® course).
  • All cheer coaches must maintain current credentials to the highest level they coach in all applicable categories.
  • NOTE: For coaches, both their Membership and their Credentials must be current (unexpired).
  • Credentials are issued by the USASF: http://usasf.net/safety/cheer/credentialing/how_to/
Third Party Certifications: CPR & First Aid
CPR: All coaches must be trained and certified in a CPR. Their certification must be current (unexpired).

First Aid: The gym must be fully covered during operational hours with staff members that have First Aid training and certification. Their certification must be current (unexpired).

Any training and/or certification from an accredited and recognized organization will be accepted. The organizations include, but are not limited to:

Risk Management Training & Implementation
Risk management is an essential component of operating an all star program. Certified gyms will meet the following requirements:
  • At least one administrative staff member (owner or program director) will successfully complete the AACCA Spirit Safety Education Program (either in-person or online). For more information on this program follow this link: http://aacca.org/coursefinder.aspx
  • The program must have an Emergency Plan in place (see Emergency Plan section).
  • Have a First Aid Kit that is easily accessible and well marked. It must include Chemical ICE Packs if real ice is not available.
  • Have a Preparticipation Health Screening Policy in place (see Preparticipation Health Screening section).
  • Have established Athlete Protection Policies and Protocol (see Athlete Protection Policies & Protocol section).
Emergency Plans
An emergency plan should be developed and included in all staff handbooks and operational guideline books. It should be reviewed and demonstrated/practiced at least 2 times during the season. It should include but not be limited to:
  • Minor injuries: Plans for actions and delegation
  • Catastrophic injury: Plans for actions and delegation
  • How and when to contact emergency services
  • Incident/Accident report forms
  • Fire Plans/Exits with Fire extinguishers clearly marked and maintained in good order
  • Natural Disaster Plans: Tornado, Hurricane, Flood etc
Athlete Protection Policies & Protocol
The safety and welfare of the all star athlete must be at the forefront of all programming considerations. All Star programs must have clear, written guidelines that prohibit adults who have contact with minors from engaging in conduct that is either inappropriate and/or illegal. Applicants will: Preparticipation Health Screening
The overarching goal in performing a preparticipation physical evaluation (PPE) is to promote the health and safety of the athlete in training and competition. The PPE provides the medical background on which physical activity decisions will be made by the individual athlete's physician or the team physician and associated medical staff.

Who developed the guidance?

The American Academy of Family Physicians, American Academy of Pediatrics, American College of Sports Medicine, American Medical Society for Sports Medicine, American Orthopaedic Society for Sports Medicine, and American Osteopathic Academy of Sports developed the PPE Monograph that provides a detailed description of goals, objectives, timing, setting, and structure of the exam; details the history, physical examination, and clearance considerations; lists return-to-play guidelines; addresses medicolegal and ethical concerns; and explores future research and the use of electronic formats.

Forms and additional information can be found by following this link:
https://www.aap.org/en-us/about-the-aap/Committees-Councils-Sections/Council-on-sports-medicine-and-fitness/Pages/PPE.aspx

Environment
The environment where the all star activity takes place must be adequate for the skills that are being performed. This includes, but is not limited to:
  • Practice area that is, at minimum, 42'x42' with carpet bonded foam (1.375") surface. (For those facilities offering cheer. Does not apply to dance only facilities).
  • Ceiling heights needs to be at a level to permit safe unobstructed execution of skills, without alteration or modification of skill.
  • Collision risks minimized:
    • All poles and building supports should not be in direct interference with normal practice/training operations.
    • All structures or training equipment that are a risk of collision during practice/training should be appropriately padded with foam at least 1 ⅜ inch thickness.
    • Mirrors (glass) should be mounted in a location that is does not permit collisions at least 6 feet from practice area.
    • Mirrors (glass) should be mounted with a Mastic or another form of glue so to adhere to the wall if shattered. If not glued a mirror laminate should be used to prevent separation if shattered.
Other safety considerations
The gym and practice areas need to be kept to a safe standard to prevent accidents and injury while limiting liability. All rules and guidelines concerning equipment use, practice and accessibility in detail and signature of acknowledgment suggested for waiver.

Signage & Markings:

  • Signage of Rules and expected behaviors should greet all participants and parent/guardian prior to entering the training area
  • Signage for Acknowledgement of Risk
  • There should be an obvious contrast or clear marking of where changes in elevation take place (stepping off of the spring floor to another surface)

APPLICATION PROCESS
Click on the sections below to view the information

STEP 1: Make sure you meet all the requirements

Checklist:

  • Current Gym Membership is paid
  • USASF Organization/Program Profile is complete
    • Legal Entity, DBA & display name fields
    • Contact information (including both physical & mailing address) current and complete
    • All uploads complete
    • Locations page has classification (location type) selected
    • If Multiple Locations Sharing Athletes: satellite locations added, paid and complete information entered
      * NOTE: All locations must meet the Gym Certifications Requirements
    • If Multiple Locations NOT Sharing Athletes: All other locations profiles are created, current (membership is paid), and if insurance coverage is one policy that covers all locations then all locations must meet the requirements of a certified gym
    • All Coaches are listed on the Coach page
    • Owners page is current and correct
    • Personnel page is current and correct
  • Green Light Status for:
    • Owners
    • Coaches
    • All other employees
    • Official Volunteers (such as team parent, booster president, etc)
  • All coaches have completed the Baseline Credentialing
  • All Cheer coaches credentialed to the level they coach
  • All coaches are CPR certified
  • Full Coverage with First Aid certification
  • At least one person has a current AACCA Safety Certification
  • Emergency Plans completed, and include:
    • Handling minor injuries
    • Handling catastrophic
    • Fire
    • Natural disasters
  • Preparticipation Health Screening Policy
  • Athlete Protection Policy
  • Practice Area
    • at least 42 x 42 with carpet bonded foam
    • appropriate ceiling height
    • collision risks addressed
    • mirror risks addressed
  • Signage
  • Elevation Change markings

STEP 2: Prepare your attachments

During the application process you will be asked to upload 6 attachments.

COMPLETE THESE PRIOR TO BEGINNING THE ONLINE APPLICATION

ATTACHMENT A: CPR & First Aid Cards/Certificates

  • Attachment must be a single file in PDF format, multiple pages are acceptable
  • All pages must be 8.5 x 11 inches
  • If certificates or cards are smaller than standard paper size, please arrange MULTIPLE cards on one 8.5 x 11 inch piece of paper and scan as a single page
  • Scan all pages into one document
  • Rename the document to Attachment A Program Name

ATTACHMENT B: AACCA Certifications

  • Attachment must be a single file in PDF format, multiple pages are acceptable
  • All pages must be 8.5 x 11 inches
  • If you would like to submit more than one certificate scan all pages into one document
  • Rename the document to Attachment B Program Name

ATTACHMENT C: Emergency Plan

  • Attachment must be a single file in PDF format, multiple pages are acceptable
  • All pages must be 8.5 x 11 inches
  • The document name should be Attachment C Program Name

ATTACHMENT D: Staff Rosters

  • Download and save to your computer the Excel Template
  • Rename the file to Attachment D Program Name
  • There are 2 separate tabs (see bottom of excel template)
  • Complete the Coaches Owners tab with the information requested
  • Complete the Others tab with information on all non-coaching staff and volunteers
  • Save the file once completed (be sure to save it as Attachment D Program Name)

ATTACHMENT E: Athlete Protection Policy

  • Attachment must be a single file in PDF format, multiple pages are acceptable
  • All pages must be 8.5 x 11 inches
  • Rename the document to Attachment E Program Name

Tips & Tricks for Scanning
Use an app for a smartphone or tablet. The app should be able to:

  • Scan multiple pages into one file
  • Save or email it as a PDF

An app that we find works particularly well is TurboScan. There is a small fee ($1.99 or $2.99) for it, but it is worth every penny.


STEP 3: Virtual Tour

Applicants will create a video taking us on a Virtual Tour of your training areas.

Your video should include:

  • All practice areas in both wide and up close frames
  • Show all beams and obstructions with padding
  • Show areas that include mirrors
  • Show all other equipment or apparatus
  • Show floors and where there is a change in elevation
  • Show the location of all fire extinguishers
  • Show the location of first aid kit, open the first aid kit and show the contents
  • Show all safety signage

NOTE: Using the camera on a smartphone or tablet will provide a decent quality video. We are not looking for any production value. We simply need the video footage provided above.

Upload your video to YouTube. You can adjust the privacy so that only people with a link can see it. You will need this link when filling out the online application.


STEP 4: Complete the Online Application

Complete ALL FIELDS and upload all required attachments.

NOTE: Incomplete applications will be deleted from the system and you will be required to complete a new application and re-submit all items.

Follow this link: https://usasf.formstack.com/forms/gym_certification_application


STEP 5: Interview with your Regional Director

Your application will be submitted to your regional director using the link above.

DO NOT EMAIL the attachments!

Once it has been received and reviewed, your regional director will set an appointment to discuss your application and ask questions pertaining to your operations and practices. Applicants that meet the minimum requirements will be recognized as a certified all star gym.

  • Certification status will run concurrent with the membership term.
  • Certified gyms will receive a banner and be listed on the USASF.net website.
  • Certified gyms will be eligible to complete a renewal application annually if their certification status has not lapsed.
  • If a certified gym does not renew their certified gym status the following season, they will be required to complete the initial application for reinstatement.


3rd LEVEL CONSULTING
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Member Business Development - Services and Stages

3rd Level ConsultingAs part of the US All Star Federation's (USASF) commitment to further enhancing services provided to the USASF members, 3rd Level Consulting has developed a comphensive business development platform that will be great benefit no matter what phase of development your club is in.

3rd Level Consulting can help your cheerleading organization increase its profitability and efficiency. It will help you fine-tune your business systems, expand your business, and get your leadership team on the same "business page."

All USASF member clubs possess access to a multitude of business resources and other professional services that many countries (USA/Canada/Australia) are currently utilizing. All USASF member clubs are entitled to the Bronze level membership; however, upgraded memberships are available through 3rd Level Consulting upon request. Visit 3rd Level Consulting for more details.

3rd Level Consulting's integrated services include online management and leadership courses, monthly business education articles and access to the Success Solutions Dashboard. We have made available to you 3rd Level's monthly webinars along with their new eBook.

USASF member clubs can access additional share files including insights on services and tools to help your business by logging into your USASF Profile and selecting Member Resources.

eBook: Building Your Business Potential

2016 3rd Level Consulting's Monthly Webinars
May/June Hot Marketing Tips - Sport & Arts
March/April Industry Standards in Risk Management
February FacilitySmart for Child Activity Centers
January TechSmart Overview